Covid Protocol

Updated October 4, 2021

To keep everyone safe as the COVID-19 situation evolves, the DTCWS Steering Committee and Free the Grapes! Board of Directors are building flexibility into our planning for the 2022 conference. We will follow CDC, state, and local guidelines to determine if the in-person component needs to be cancelled.

Contra Costa County Updates

Effective September 22, 2021, Contra Costa County requires Proof of Vaccination or Proof of Negative Covid-19 Test.

Effective August 3, 2021, Contra Costa County requires all individuals, regardless of vaccination status, to wear face coverings when indoors in public settings.

https://cchealth.org/press-releases/2021/0914-COVID-19-Proof-of-Vaccination-or-Test-Required.php

https://www.coronavirus.cchealth.org/frequently-asked-questions

Note that the DTCWS will require proof of vaccination. A negative COVID-19 test will not be considered a substitute for proof of vaccination. 

If the in-person component of the conference must be cancelled:

  • The DTCWS 2022 will take place virtually on the event app, Whova.
  • The dates will remain the same: January 19-20, 2022.
  • Registrants will have access to pre-recorded Sessions as well as opportunities to interact with sponsors and speakers on the Whova event app, as we did for the January 2021 conference.
  • Some components of the live event currently under consideration–such as a Town Hall, and Round Tables–may not effectively translate to a virtual experience and may not be featured.
  • Registrants will be reimbursed the difference between the in-person fees and virtual registration fees based on date of, and type of, registration.
  • The Hilton Hotel has a page devoted to COVID protocols here: https://covid.hilton.com/. View the page to review their room cancellation policies, cleaning protocols, and more.
  • Sponsors will be reimbursed 50% of their sponsorship fees.

If the in-person component of the conference is NOT cancelled:

  • Event organizers will follow CDC, state, and local guidelines with some potential modifications. For example, as of this writing we will require all attendees, including registrants, sponsors, booth staff, etc., to show proof of complete vaccination prior to attending.
  • The Hilton Hotel has a page devoted to COVID protocols here: https://covid.hilton.com/. View the page to review their room cancellation policies, cleaning protocols, and more.

We will update this page as the event dates approach.